EIN: 010269146
UEI: H7HASM2CJ1L9
Data as of August 27, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 5, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 5, 2026 (53 days ago).
What is a management decision? →During audit procedures, it was identified that the District l did not require service contracts and did not follow procurement methods. Cause: The District does not have the necessary internal controls over compliance and does not appear to have the understanding or knowledge of the contract requirements for service contracts. Effect: The District is not applying proper procurement methods for their service contract. This increases the likelihood of paying service providers that have been debarred or suspended for receiving federal funds, incorrect procurement method used could result in noncompliance. Identification of Questioned Costs: None identified. Context: In the review of the expenses we identified multiple vendors that we believe should have had contracts. The District was unable to provide contracts and stated they did not have them. This is not a statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implement internal control processes and procedures to ensure compliance with federal procurement methods and internal policies. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued.
Show full finding ▾Hide full finding ▴MATERIAL WEAKNESSES 2025-001 – Procurement Federal Program Information: Department of Education - 10.553,10.555,10.556, 10.5599 and 10.582 Child Nutrition Cluster 84.027 and 84.173 Special Education Cluster Criteria: The following CFR(s) apply to this finding: 2 CFR 200.318-327, 2 CFR 400.2, 2 CFR 416.1(a), 7 CFR 210, 215, 220, and 225. Condition: During audit procedures, it was identified that the District l did not require service contracts and did not follow procurement methods. Cause: The District does not have the necessary internal controls over compliance and does not appear to have the understanding or knowledge of the contract requirements for service contracts. Effect: The District is not applying proper procurement methods for their service contract. This increases the likelihood of paying service providers that have been debarred or suspended for receiving federal funds, incorrect procurement method used could result in noncompliance. Identification of Questioned Costs: None identified. Context: In the review of the expenses we identified multiple vendors that we believe should have had contracts. The District was unable to provide contracts and stated they did not have them. This is not a statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implement internal control processes and procedures to ensure compliance with federal procurement methods and internal policies. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued.
MATERIAL WEAKNESSEs, 2025-001 - PROCUREMENT There is a material weakness identified in the audit that The District does not have the necessary internal controls over compliance and does not appear to have understanding or knowledge of the contract requirements for service contracts. Corrective Action: Central Office Staff and Staff responsible for Federal Grants and Programs will familiarize themselves with and implement the proper procedures and requirements for service contracts and procurement methods to ensure it meets the requirements in the District Policy and Federal Procurement requirements. Anticipated Completion Date: January 31, 2026
During audit procedures, it was identified that the Districts process to document approval and coding over disbursements is not working effectively. Cause: The District does not have the necessary internal controls over compliance. Effect: Insufficient controls could allow for unallowable costs to be charged. Identification Of Questioned Costs: None Identified Context: 25 Cash Disbursements were tested and it was found that 13 of the disbursements tested did not have the Purchase Orders or approval on the invoices and 14 of the disbursements that did not have account codes written on the invoices or purchase order to help ensure they were properly charged to the correct accounts. This is not statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implements internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by the Maine School Administrative District No. 27.
Show full finding ▾Hide full finding ▴SIGNIFICANT DEFICIENCIES 2025-002 – Allowable Costs and Allowable Activities Federal Program Information: 10.553,10.555,10.556,10.5599 Child Nutrition Cluster and 10.582 Criteria: The following CFR applies to this finding: 2 CFR 200.303 Condition: During audit procedures, it was identified that the Districts process to document approval and coding over disbursements is not working effectively. Cause: The District does not have the necessary internal controls over compliance. Effect: Insufficient controls could allow for unallowable costs to be charged. Identification Of Questioned Costs: None Identified Context: 25 Cash Disbursements were tested and it was found that 13 of the disbursements tested did not have the Purchase Orders or approval on the invoices and 14 of the disbursements that did not have account codes written on the invoices or purchase order to help ensure they were properly charged to the correct accounts. This is not statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implements internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by the Maine School Administrative District No. 27.
SIGNIFICANT DEFICIENCIES, 2025-002 Allowable Costs and Activities: There is an audit recommendation that the District implement internal control processes and procedures to ensure that each purchase has a purchase order and an approved invoice at the time of payment, clearly indicating pre-approval for the purchase and coding to ensure it is charged to the correct accounts. Corrective Action: The District already has a requisition/purchase order system in place and will expand it to ensure purchases are pre-approved and that invoices are approved and that the purchase is coded to the appropriate fund. Anticipated Completion Date: This corrective action has already been implemented. Status: Completed.
FAC accepted this audit on May 20, 2024 — management decision was due November 20, 2024.
During audit procedures, it was identified that the District did not include the prevailing wage rate clause in the contract provisions for construction contracts and did not obtain copies of certified payrolls. Cause: The District does not have the necessary internal controls over compliance. Effect: Contracts are not executed in compliance with the requirement above. Identification of Questioned Costs: Identified question costs equaled construction projects totaling $154,592.79, all of which were performed without contracts containing the required clauses and without obtaining certified payrolls. It was noted that the projects were from prior fiscal year and not entered into during the fiscal year under audit. Context: There were seven contracts. All seven were tested. No contract agreements were provided, therefore, it could not be determined that the prevailing wage rate clause was included. Of the seven contracts tested, certified payroll could not be provided for five of the contracts. This is not a statistically valid sample. Repeat Finding: This is a repeat finding. Recommendation: It is recommended that the District familiarize themselves with federal Wage Rate Requirements and implement internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by MSAD #27.
Show full finding ▾Hide full finding ▴2023-001 - Special Tests and Provisions - Wage Rate Requirements Federal Program Information: Department of Education: Passed through the State of Maine Department of Education: ALN - 84.425 - Education Stabilization Fund Criteria: The following CFR applies to this finding: 29 CFR 5.5 Condition: During audit procedures, it was identified that the District did not include the prevailing wage rate clause in the contract provisions for construction contracts and did not obtain copies of certified payrolls. Cause: The District does not have the necessary internal controls over compliance. Effect: Contracts are not executed in compliance with the requirement above. Identification of Questioned Costs: Identified question costs equaled construction projects totaling $154,592.79, all of which were performed without contracts containing the required clauses and without obtaining certified payrolls. It was noted that the projects were from prior fiscal year and not entered into during the fiscal year under audit. Context: There were seven contracts. All seven were tested. No contract agreements were provided, therefore, it could not be determined that the prevailing wage rate clause was included. Of the seven contracts tested, certified payroll could not be provided for five of the contracts. This is not a statistically valid sample. Repeat Finding: This is a repeat finding. Recommendation: It is recommended that the District familiarize themselves with federal Wage Rate Requirements and implement internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by MSAD #27.
CORRECTIVE ACTION PLAN (Concerning Audit Finding 2023-001) Contact Person Responsible for Corrective Action: Lucie Tabor, Director of Finance Corrective Action: The Maine School Administrative District 27 will take the following actions to address finding 2023-001: As a Federal response to COVID-19, the Federal and State Governments provided grants to school districts to address the COVID-19 pandemic response for Schools. The CARES and ESSER Grants were initially distributed with a very short timeline on spending, initially by the end on December 2020, then subsequently extended to March 31 st and then extended beyond with additional Grants provided (ESSER I, 2 and ESSER ARP). This made for a very confusing and intense period to spend, track and coordinate spending and projects across three School Districts that the Valley Unified Education Service Center oversees. Also, the initial Grant that was provided to school Districts (CARES/ESSER I) were done so without clear directives from the Department of Education as to whether these were State Funds or Federal Funds . We were well under way with Committing and spending the funds before it was communicated that the initial funds were State funds (CARES), but subsequent ones were Federal Funds. By then, most of our projects were well under way and/or had been committed and we were now dealing with COVID-19 illnesses, remote school days, school shutdowns and delays/difficulties getting our products and contractors to pro vi de their services on the timeline we needed for the grants. These grants ran concurrently with one another and panned four Fiscal Years: 2020-21 , 2021-2022, 2022-2023 and 2023-2024. It is very rare that we have the opportunity to use Federal funds to address building or renovation projects for our school districts , so we have had no experience with the David Bacon prevailing wage requirement prior to these Federal fund , and therefore, this was not something on our radar at the time. Most of the Federal funding grants that we are used to (ESEA and Special Education) are spent on wages and purchases of materials and equipment, not projects of the scope that we were able to provide using ESSER Grant Funds. For any future projects requiring contractors, we will ensure that MSAD 27 provides the Davis Bacon requirement for prevailing wage rates including the information with the Request for Proposals or Bids (if applicable) and also with the contracts for the service once awarded. We will then ensure that the prevailing wage rates app licable to the contractor were paid to the workers (if applicable) prior to us paying the invoice to the contractor. Anticipated Compl etion Date: August 31 , 2024 to develop the policy and procedure for future Request for Propo als/ Bids that require the Davis Bacon prevailing wage rates.
2022-001
During audit procedures, it was identified that the District’s process to document approval over disbursements is not working effectively. Cause: The District does not have the necessary internal controls over compliance. Effect: Insufficient controls could allow for unallowable costs to be charged. Identification Of Questioned Costs: None Identified Context: There were 79 cash disbursements and 37 were tested and it was found that 19 of the disbursements tested did not have the Purchase Orders and 7 did not have approved invoices. The same 19 disbursements that did not have Purchase Orders did not have account codes written on the receipts to help ensure properly charged to the correct accounts. This is not a statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implements internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by Maine School Administrative District No. 27.
Show full finding ▾Hide full finding ▴2023-001 - ALLOWABLE COSTS AND ACTIVITIES Federal Program Information: Department of Education: Passed through the State of Maine Department of Education: ALN - 84.425 - Education Stabilization Fund Criteria: The following CFR applies to this finding: 2 CFR 200.303 Condition: During audit procedures, it was identified that the District’s process to document approval over disbursements is not working effectively. Cause: The District does not have the necessary internal controls over compliance. Effect: Insufficient controls could allow for unallowable costs to be charged. Identification Of Questioned Costs: None Identified Context: There were 79 cash disbursements and 37 were tested and it was found that 19 of the disbursements tested did not have the Purchase Orders and 7 did not have approved invoices. The same 19 disbursements that did not have Purchase Orders did not have account codes written on the receipts to help ensure properly charged to the correct accounts. This is not a statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implements internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by Maine School Administrative District No. 27.
CORRECTIVE ACTION PLAN (Concerning Audit Finding 2023-001) Contact Person Responsible for Corrective Action: Lucie Tabor, Director of Finance SIGNIFICANT DEFICIENCIES, 2023-001 Allowable Costs and Activities: There is an audit recommendation that the District implement internal control processes and procedures to ensure that each purchase has a purchase order and an approved invoice at the time of payment, clearly indicating pre-approva1 for the purchase and coding to ensure it is charged to the correct accounts. Corrective Action: The District already has a requisition/purchase order system in place and will expand it to ensure purchases are pre-approved and that invoices are approved and that the purchase is coded to the appropriate fund. Anticipated Completion Date: This corrective action has already been implemented during the 2023-2024 fiscal year, once identified by our auditors while they were performing our 2022-2023 audit.
During audit procedures, it was identified that the District’s process to document approval over disbursements is not working effectively. Cause: The District does not have the necessary internal controls over compliance. Effect: Insufficient controls could allow for unallowable costs to be charged. Identification Of Questioned Costs: None Identified Context: There were 79 cash disbursements and 37 were tested and it was found that 19 of the disbursements tested did not have the Purchase Orders and 7 did not have approved invoices. The same 19 disbursements that did not have Purchase Orders did not have account codes written on the receipts to help ensure properly charged to the correct accounts. This is not statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implements internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by Maine School Administrative District No. 27.
Show full finding ▾Hide full finding ▴2023-002 - ALLOWABLE COSTS AND ACTIVITIES Federal Program Information: Department of Education: Passed through the State of Maine Department of Education: ALN - 84.425 - Education Stabilization Fund Criteria: The following CFR applies to this finding: 2 CFR 200.303 Condition: During audit procedures, it was identified that the District’s process to document approval over disbursements is not working effectively. Cause: The District does not have the necessary internal controls over compliance. Effect: Insufficient controls could allow for unallowable costs to be charged. Identification Of Questioned Costs: None Identified Context: There were 79 cash disbursements and 37 were tested and it was found that 19 of the disbursements tested did not have the Purchase Orders and 7 did not have approved invoices. The same 19 disbursements that did not have Purchase Orders did not have account codes written on the receipts to help ensure properly charged to the correct accounts. This is not statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implements internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by Maine School Administrative District No. 27.
Significant Difficiencies, 2023-002 Allowable Costs ond Activities: There is an audit recommendation that the District implement internal control processes and procedures to ensure that each purchase has a purchase order and an approved invoice at the time of payment, clearly indicating pre-approval for the purchase and coding to ensure it is charged to the correct accounts. Corrective Action: The District already has a requisition/purchase order system in place and will expand it to ensure purchases are pre-approved and that invoices are approved and that the purchase is coded to the appropriate fund. Anticipated Completion Date: This con-ective action has already been implemented during the 2023-2024 fiscal year, once identified by our auditors while they were performing our 2022-2023 audit.
FAC accepted this audit on June 11, 2023 — management decision was due December 11, 2023.
During audit procedures, it was identified that the District did not include the prevailing wage rate clause in the contract provisions for construction contracts and did not obtain copies of certified payrolls. Cause: The District does not have the necessary internal controls over compliance. Effect: Contracts are not executed in compliance with the requirement above. Identification of Questioned Costs: None identified. Context: There were two contracts for renovation projects and both were reviewed. It was determined that the contracts did not include the prevailing wage rate clause and that the contractor did not submit the certified payrolls to the District. This is a statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implement internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by the Maine School Administrative District 27.
Show full finding ▾Hide full finding ▴2022-001 ? Special Tests and Provisions ? Wage Rate Requirements Federal Program Information: Department of Education: Passed through the State of Maine Agency of Education ALN ? 84.425 ? Education Stabilization Fund Criteria: The following CFR applies to this finding: 29 CFR 5.5 Condition: During audit procedures, it was identified that the District did not include the prevailing wage rate clause in the contract provisions for construction contracts and did not obtain copies of certified payrolls. Cause: The District does not have the necessary internal controls over compliance. Effect: Contracts are not executed in compliance with the requirement above. Identification of Questioned Costs: None identified. Context: There were two contracts for renovation projects and both were reviewed. It was determined that the contracts did not include the prevailing wage rate clause and that the contractor did not submit the certified payrolls to the District. This is a statistically valid sample. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the District implement internal control processes and procedures to ensure that they are following the criteria above. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by the Maine School Administrative District 27.
CORRECTIVE ACTION PLAN (Concerning Finding 2022-001) Contact Person Responsible for Corrective Action: Lucie Tabor, Director of Finance Corrective Action: Maine School Administrative District No. 27 will take the following actions to address finding 2022-001. Staff responsible for purchasing will receive training in the Davis Bacon requirements. The Director of Finance will verify that the Davis Bacon requirements have been met before approving any applicable purchases. Staff responsible for approving invoices will verify the wage rate payroll certifications before signing off on invoices for payment. Anticipated Completion Date: December 31, 2023
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